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Guide to the Access user interface.
Insert Above will insert rows above your current selection. If you have cells in two rows selected it will insert two rows above the top cell. Insert Below will insert rows below your current selection. If you have cells in two rows selected it will insert two rows below the bottom cell. Insert Left will insert columns to the left of your current selection. If you have cells in two columns selected it will insert two columns to the left of the left cell.
Insert Right will insert columns to the right of your current selection. If you have cells in two columns selected it will insert two columns to the right of the right cell. The Merge group enables you to merge and split cells in your table, including splitting cells diagonally.
Merge Cells allows you to merge two or more selected cells. Split Cells allows you to split previously merged cells back into individual cells. Diagonals allows you to split individual cells diagonally either down to the right or up to the right.
You can also merge diagonally divided cells by selecting No Division. The Alignment group gives you control over the alignment, direction, and hyphenation of text within table cells, and control of cell margins. The Typography group gives you advanced typographic controls for some Open Type fonts, as well as the ability to use Drop Caps.
For more information on the typography feature please see Use typographic styles to increase the impact of your publication. Publisher More Need more help?
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The contextual command tabs contain commands and features that you need to work in a specific context. For example, when you open a table in Design view, the contextual tabs contain commands that apply only when you are working with a table in that view. As another example, when you open a table in Design view, a contextual command tab named Design appears next to the Advanced Tools tab.
When you click the Design tab, the ribbon shows the commands available to you only when the object is in Design view. The ribbon also uses a kind of control called a gallery. The gallery control is designed to focus your attention on getting the results that you want.
Rather than merely show commands, the gallery control shows the result of using those commands. The idea is to provide a visual way for you to browse and see what Access can do, with a focus on the results, rather than focusing solely on the commands themselves. Galleries come in different shapes and sizes.
There is a grid layout, a menu-like representation that drops down, and even an on-ribbon layout that places the content of the gallery itself on the ribbon. Sometimes, you might need a little more space to devote to your work area. For that reason, the ribbon can be collapsed so that only the bar with the command tabs remains.
To hide the ribbon, double-click the active command tab. To show it again, double-click the active command tab again. The Quick Access Toolbar is a toolbar adjacent to the ribbon that allows one-click access to commands. The default set of commands include Save , Undo , and Redo , and you can customize the Quick Access Toolbar to include other commands that you use often.
You can also modify the placement of the toolbar and change it from the default small size to large size. The small toolbar appears next to the command tabs on the ribbon.
When you switch to the large size, the toolbar appears below the ribbon and extends its full width. Under Customize Quick Access Toolbar , click the command that you want to add, and you are done. Or, if the command is not listed, click More Commands , and proceed to the next step of this procedure.
In the Access Options dialog box, select the command or commands that you want to add, and then click Add. To remove a command, highlight it in the list on the right, and then click Remove. Alternatively, double-click the command in the list. When you open a database or create a new one, the names of your database objects appear in the Navigation Pane. The database objects include your tables, forms, reports, pages, macros, and modules.
To open a database object or apply a command to a database object, right-click the object and select a menu item from the context menu. The commands on the context menu vary according to the object type.
Note that you can set an option to open objects with a single click in the Navigation Options dialog box. The Navigation Pane divides your database objects into categories, and these categories contain groups. Some categories are predefined for you, and you can also create your own custom groups. By default, the Navigation Pane appears when you open a database, including databases created in earlier versions of Access.
You can prevent the Navigation Pane from appearing by default by setting a program option. The following set of steps explain how to take each action. Click the button in the upper-right corner of the Navigation Pane , or press F For more information about the Navigation Pane, see the article View and manage objects by using the Navigation Pane.
For everyday interactive use, you may prefer the tabbed document interface. You can enable or disable tabbed documents by setting your Access Options see Show or hide document tabs , later in this article.
However, if you change the tabbed document settings, you must close and reopen your database for the new settings to take effect. Select or clear the Display Document Tabs check box. Clearing the check box turns off document tabs. The Display Document Tabs setting is a per-database setting. You must set this independently for each database.
After you change the Display Document Tabs setting, you must close and reopen your database to see the change take effect. You can display a status bar at the bottom of the window. This standard UI element continues to be the place to look for status messages, property hints, progress indicators, and so on.
You can quickly switch the active window between one of the available views by using the controls available on the status bar. If you are viewing an object that supports variable zoom, you can adjust the zoom level to zoom in or out by using the slider on the status bar.
Clearing the check box turns off the display of the status bar. Yyou can format text more easily by using the mini toolbar.
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